Fedcap’s Document Management brings One Stop Solutions to Business

Fedcap’s Document Management brings One Stop Solutions to Business

The Fedcap Group has been recognized as a pioneer in social enterprise since its founding 87 years ago. That proud tradition lives on today in the work of Fedcap Rehabilitation’s Digital Imaging and Document Management team.

Under the leadership of Kevin Pugh, the team’s excellent work has left a trail of very satisfied internal customers. “When the Document Management team started working at different customer sites, we talked about delivering the best quality of services and viewing all opportunities as potential customers with referrals,” Kevin said. “I am extremely proud of the staff because of their dedication and commitment to successfully establish the first mobile scanning team at Fedcap.”

Fedcap’s Career Services program offers youth and adults (18-24 years) applying for or receiving cash assistance benefits opportunities to help them increase their job skills and build a career that will lead to success and financial security. Referrals are made through the program’s contract partner, NYC Human Resources Administration.

Each year Career Services programs are audited by the city and state, and are required to maintain client records, said Kelly Washburn, Senior Director of Workforce Development. The program, which began in 2017, was paper-based for its first years of operation, generating mountains of paperwork including intake forms, job search logs and assessments that were stored in hundreds of boxes in file rooms.

The excessive storage created major headaches. Document retrieval was inefficient and time-consuming. Storage was expensive, as there was no room to keep all the boxes on site. Fedcap Inc. maintains a risk register for all programs of factors that could adversely impact program operations or contract requirements. The paper overload problem in Career Services was part of the register.

When the pandemic hit and referrals were put on hold, the team saw an opportunity to digitize the documents. Kelly heard about the document management team from a colleague, and a decision was made to use this valuable internal resource. Within a week Kevin assessed the job, and provided cost breakdowns and a proposal. Coordinating with the program’s operations manager, Kevin brought the equipment on site, and then brought in his team.

The work began in October—converting documents into images and digitizing the entire filing system—and was completed by the end of March. The program is far more organized and efficient now. Client files stored in a secure SharePoint folder can be accessed with the click of a button, whereas before staff might have searched for hours or days. Digitization never would have happened without the document management team, as it would have taken staff years of work and cut into valuable client time.

”The team was super professional and efficient, and made everything so easy for us,” Kelly said. “They treated us like any valued commercial customer, and far exceeded expectations.”

When Silvia Estrada started her current position as Director of Justice Initiatives for Fedcap Inc., filing and recordkeeping for the Rikers SMART program were paper-based. With no formalized system and piles of boxes and paperwork, Silvia reached out to Kevin for help. The team picked up the boxes of documents and organized them so that every single case file had a name and could be easily accessed. When the SMART contract was up for renewal the team returned a second time to organize documents for the jail-based program, and again the team came through, completing the job within a week.

The impact of the document management team’s work has been remarkable, saving uncountable staff hours. The program is audited regularly by its funder, NYC Department of Corrections—there have been three separate audits since the digitization effort. In the past it took a month to prepare for audits, and required a team of five people to search for the relevant documents. Now, it takes a few days, and Silvia can do it herself. “This is an amazing resource that a few years ago we didn’t know existed,” she said.

While Fedcap Rehab’s Article 31 clinic in the Bronx maintains electronic records for current clients, it had a massive backlog of paper records that it was obliged to maintain for six years. Kevin’s team came to the location and did the scanning work onsite, and arranged for proper disposal of paper records.

“Kevin devised a one-stop solution for us, and did it in accordance with HIPPA requirements,” said Ed Bolognini, Executive Director of Wildcat and ReServe. “They delivered platinum-level service ahead of schedule and at an excellent price. Whenever I call Kevin with a question he calls me back ASAP and remembers every detail about the job. This is social enterprise at its best, delivering a quality product while having an impact in keeping with our mission.”

To find out how our Print Imaging and Document Management Services can capture and maintain your vital data, contact Kevin Pugh, Document Management Manager, at kpugh@fedcap.org.

Celebrating the Strength and Tenacity of Women

Celebrating the Strength and Tenacity of Women

March is National Women’s History Month, which recognizes the contributions of women to history, society and culture. The month-long observance, celebrated since 1987, honors women who changed history—women like Abigail Adams, Sojourner Truth, Susan B. Anthony and Rosa Parks—and countless others who, despite systemic discrimination, fought for equality and justice, and achieved greatness in their chosen field of endeavor.

Despite the incredible courage and hard work of generations of women, we are still a long way from an equitable society. Women constitute 27 percent of Congress, but over half the population. At Fortune 500 companies, women account for just over seven percent of CEOs. Women make up only 28 percent of the STEM workforce. Women’s median earnings are 80.8 percent those of men. A black woman has to work 19 months to earn what white men do in a year, according to the National Partnership for Women and Families. Latina women earn $0.57 for every dollar earned by white men.

Across the U.S., 15.5 percent of women live in poverty compared with 11.9 percent of men. Retired women are twice as likely as retired men to live in poverty. Workplace sexual harassment and assault are common, and drive many women from their jobs. Sixty-six percent of female service members report sexual harassment or assault. As many as one in four women are victims of domestic violence.

These inequalities and injustices were exacerbated by the COVID-19 pandemic, which has had a disproportionate impact on women’s participation in the workforce, placed greater burdens on paid and unpaid caregivers, and increased rates of domestic violence. Today, the constitutional right to abortion is threatened as States seek to restrict and deny critical reproductive health care and bodily autonomy.

Yet women everywhere, inspired by heroines who changed history, are making great strides in the ongoing fight for equality. According to A Proclamation on Women’s History Month, 2022 by President Joe Biden—“Women of the labor movement are achieving monumental reforms to help all workers secure the better pay, benefits, and safety they deserve. LGBTQI+ women and girls are leading the fight for justice, opportunity, and equality — especially for the transgender community. Women and girls continue to lead groundbreaking civil rights movements for social justice and freedom, so that everyone can realize the full promise of America.”

The companies of The Fedcap Group are represented by women at every level, and we are stronger for it. Please join us during this Women’s History Month in honoring women who have changed the world, and those who continue the struggle for equality and fairness.

Fedcap School Students Expand Research and Presentation Skills with Black History Month Multimedia Projects

Fedcap School Students Expand Research and Presentation Skills with Black History Month Multimedia Projects

The Fedcap School held its annual Black History Month celebration on March 3rd. Each homeroom, usually about eight students, chose a topic related to BHM and created a multimedia art project that was then presented to the entire school.

“The entries this year were amazing,” said Luanne Macri, The Fedcap School’s Director. One group picked for a topic the Newark riots of 1965. The students conducted extensive research on the events leading up to and after the riots, and led a school-wide discussion about how they changed the economic life of the city, and are still impacting it today as a result of companies that closed and neighborhoods that were never fully rebuilt. The group created a board with pictures, text and quotes.

Another project looked at African American women scientists and inventors, who found solutions to some of society’s most difficult challenges. The students connected the work of these dynamic women to their own STEM activities. One mixed media presentation featured the words that have inspired The Fedcap School’s entire student body—”Average will not be my legacy.”

“I am extremely proud of our students at The Fedcap School,” said Christine McMahon, President and CEO of The Fedcap Group. “Their work for this exciting Black History Month project is so creative and thoughtful, and their messages so powerful and uplifting. Clearly, ‘average’ is not the legacy of these bright and promising young people. I congratulate them on their success, and offer heartfelt thanks to Luanne and her team for providing such great leadership.”

The annual exercise is a competition among teams, with two prizes awarded. The criteria for the presentations were given in advance as a rubric to see if they met objectives. Each project had to have a title with an essential question—such as “How dd the Newark Riots of 1965 effect the economy of Newark then and now?” The project had to be fully researched, and could be made using any media as long as the effort was collaborative. Each student was required to explain his or her part.

“The students were so proud of their projects,” Luanne said. “The projects have great value in helping students build their confidence, hone their speaking skills, develop coping skills, and bond with their peers in a highly collaborative way. They really knew their subject matter, and it was very meaningful for them.”

While students at The Fedcap School face behavioral challenges, many are brilliant and can accomplish great things given the right opportunity and environment. “This project shows them what they can accomplish when they are not encumbered by behavioral triggers and rejection,” Luanne said.

View the students’ work below.

Remembering Herb Sturz – Our Colleague, Friend and Champion

Remembering Herb Sturz – Our Colleague, Friend and Champion

It is with great sorrow that we mark the passing of Herb Sturz, a legendary social entrepreneur, towering figure in criminal justice reform, and great friend and supporter of The Fedcap Group. Herb had a genius for bringing people together and getting things done. He was a trailblazer with a passion for justice whose life work and impact are felt worldwide. He leaves an indelible legacy that will inspire future generations.

“Herb was a beloved friend, and I am deeply saddened by his passing,” said Christine McMahon, President and CEO of The Fedcap Group. “He had the ability to take complex issues and simplify them to a few points, to create an environment in which everyone could get on board. Despite his towering achievements over nearly 50 years, Herb was always humble, and never sought power—only results. His passing is a great loss to all who believe in justice.”

Herb’s life was dedicated to fighting for the vulnerable and disadvantaged He had an unshakable belief that people deserve a second chance, regardless of their past mistakes. His accomplishments are legion. Herb was the founder or co-founder of Wildcat, ReServe, TASC, the Center for Court Innovation, Project Renewal, Vera Institute of Justice, Neighborhood Improvement Project and numerous other organizations. He served as New York City Deputy Mayor for Criminal Justice and Chairman of the New York City Planning Commission, Herb was a member of the editorial board of The New York Times and, he spearheaded a decades-long effort to close the jails on Rikers Island.

Herb’s impact on The Fedcap Group cannot be overstated. In 1972 he founded Wildcat, the nation’s first organization to design and implement a transitional work program for unemployed persons with conviction histories. He was the force behind Wildcat becoming part of The Fedcap Group. In 2005 he co-founded ReServe, to place experienced workers over 55 years of age with government and social services agencies to help fill critical staffing gaps. “ReServists” have provided many millions of hours of service, creating huge impact in poverty fighting, education, health care and capacity building. In 2013, ReServe joined The Fedcap Group and continues to grow and expand its impact. In 2007, Herb and partners, with generous help from the Atlantic Philanthropies, turned Single Stop—a national organization committed to building pathways out of poverty build pathways out of poverty for people with barriers to economic well-being—into a separate nonprofit agency. To date, Single Stop has helped 1.9 million households recover $6 billion in benefits. In 2017 Single Stop became part of The Fedcap Group and its technology continues to help thousands find the critical government supports they need. View The Fedcap Group’s tribute to Herb Sturz.

A child of immigrants who came through Ellis Island, Herb’s career began in the 1950s, when he wrote a 10-part series on the Bill of Rights for Boys’ Life magazine. The feature led to a meeting with Louis Schweitzer, an activist millionaire. Together they formed the Bail Reform Project, which spared many low-level offenders from long prison stays and served as a national model. The two men founded The Vera Institute of Justice in 1961. The agency undertook groundbreaking work in criminal justice reform that continues today and generated close to 60 other projects related to criminal justice, community courts, prison reform, addiction, homelessness and job training.

In 1967 Herb founded Project Renewal, which provides an array of integrated programs and services to the most vulnerable New Yorkers. He founded Wildcat Service Corporation in 1972, the nation’s first organization to implement a transitional work program for unemployed persons with criminal convictions.

1975 was a busy year for Herb. He founded Safe Horizon, the nation’s largest nonprofit victim assistance agency that touches the lives of more than 250,000 children, adults, and families affected by crime and abuse in NYC. He entered government as Deputy Mayor for Criminal Justice, and later, City Planning Commission Chair under Mayor Ed Koch. As Chair, Herb developed a number of neighborhood-planning initiatives, including an Arson Strike Force, which sought to combat the epidemic of fires ravaging tenements in low-income neighborhoods.

In 1998, Herb founded The After-School Corporation (today called Expanded Schools), creating the nation’s first citywide system of quality K-12 after-school programs. At Herb’s urging, George Soros, the billionaire investor and founder of the Open Society Institute (where Herb was a trustee), made a five-year challenge grant of $125 million. The investment paid off, with matching public and private funding of over $375 million supporting 250 programs that serve over 40,000 children.

In 1999, Herb helped create the Afterschool Alliance, an advocacy group that raises awarenessabout the importance of making quality, affordable programs available to all children. The Alliance currently includes 163 mayors, 106 police chiefs, and 63 prosecutors, along with many social service agencies and major corporations. He helped put together Afterschool Congressional Caucuses in both the US Senate and the House of Representatives.

Mayor Ed Koch took office in 1978 promising to end “inhumane conditions” at NYC jails. He set about making good on his promise by naming Herb Sturz, Deputy Mayor for Criminal Justice, a title later changed to Coordinator of Criminal Justice. In 1979 Mayor Koch and NY State Governor Hugh Carey announced a plan for the city to lease Rikers Island to the state for 99 years for $200 million to be used to build five new jails in the boroughs and rehabilitate Rikers. Under the plan, Rikers would house only those convicted of serious crimes, not those awaiting trial or sentencing. The deal was negotiated by Herb Sturz and Robert Morgado, the Governor’s secretary.

During two days of hearings about the plan in October 1979, Herb described the numerous Rikers Island riots and court battles, and “an alarming number of suicides.” He said there were “two basic things wrong: it is in the wrong place and would need $100 million in repairs to make it safe”. He said the lease deal would allow the city to rid itself of Rikers Island and “make a fresh start to build the best system in the nation.”

Herb’s long fight to shutter Rikers Island was realized in 2019, when the Independent Commission on New York City Criminal Justice and Incarceration Reform voted to close the jails on Rikers Island. “Herb was a dear friend and colleague,” said Michael Weinstein, Executive Director of Impact Matters, ReServe Board Chair and Single Stop board member. “He was someone who had great ideas and got things done, and always looked to the future. He was very in involved in closing down Rikers and turning it into something much better. It’s sad he won’t see it happen, but it will happen.”

It is hard to imagine New York City without the impact of Herb Sturz. Herb was much more than a visionary social reformer. He was a great listener, a warm, compassionate man who was a friend and mentor to so many. He never dismissed or made assumptions about people who held opposing views, and never lost sight of his goals. His quiet powers of persuasion helped to make the world a better place.

Herb will be deeply missed, but his legacy will live on.

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Fedcap School Re-Opening Plans for Fall 2020

The Fedcap School graduation 2020

Fedcap School Re-Opening Plans for Fall 2020

October 18, 2020

We continue to work in accordance with our districts and the New Jersey State Department of Education to ensure that all our students’ needs are being met, academically and socially in every area that we offer our resources. 

Please click here to review the latest plan for re-opening, as of October 18, 2020. 

For information about COVID-19 testing, please refer to the following links:

Essex County COVID-19 Testing Sites

Sitios de Pruebas de COVID-19 en el Condado de Essex

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Celebrating the 30th Anniversary of the Americans with Disabilities Act (ADA)

Celebrating the 30th Anniversary of the Americans with Disabilities Act (ADA)

This week marks the 30th anniversary of the Americans with Disabilities Act (ADA), which President George H.W. Bush, who signed the ADA into law, described as “a declaration of equality.” The legislation was widely hailed as expanding the rights and independence of Americans with disabilities, and as “the most sweeping anti-discrimination measure since the Civil Rights Act of 1964.”

The ADA banned discrimination against people with disabilities in employment, transportation, public accommodations, communications and access to state and local government’ programs and services to ensure that people with disabilities have the same rights and opportunities as everyone else. Today we take ramps, closed captioning and workplace accommodations for granted, but prior to the ADA these were not available for the tens of millions of Americans living with a disability.

The Fedcap Group is honored to recognize the 30th anniversary of the ADA, which brought fairness, opportunity and fulfillment to the lives of millions. We understand the life-changing implications of having the opportunity to reach one’s own potential.

Thanks to the ADA and the brave individuals with disabilities who fought for its passage, we no longer think of people with disabilities as different from anyone else. There is still a long way to go to ensure full rights and participation, but we stand with the nation in celebrating this milestone legislation as well as the immeasurable contributions of people with disabilities to the safety, prosperity and wellbeing of our country.

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Fedcap Rehabilitation Gets Big Thanks!

Fedcap Rehabilitation Gets Big Thanks!

Fedcap Rehabilitation Total Facilities Management crews working at 26 Federal Plaza in Manhattan got a big surprise recently—a Fedcap Appreciation banner! The banner, hung in a restricted lobby for FBI personnel, thanked the crews for their hard work and diligence.

”During the pandemic time when concerns for health have been heightened to new levels, the Fedcap team members have performed superbly to calm the concerns of tenants at 26 Federal Plaza,” said Kevin Shaw, Fedcap Assistant Building Manager.

Throughout the pandemic Fedcap Rehab’s TFM enterprise has experienced unprecedented demand for its cleaning and disinfecting services. Equipped with the tools and personal protective equipment to uphold the safety of staff and all those who use the buildings where they operate, Fedcap TFM crews have been working 24/7 to meet the needs of city, state and federal partners.

 

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